For Registrars

 2012-2013 Registration & Membership Materials

The following materials have been emailed out to all clubs. Please use the single page registrar flowchart in conjunction with the comprehensive registration guide to take you through the steps that need to be completed before registrations can be opened to your members.

2012-2013 Registration & Membership Guide

2012-2013 Registrar Flowchart

2012-2013 Registration & Membership Guide pdf (this version contains the flowchart as the first page of the document, with hyperlinked references to pages in the full guide)

Announcing the 2012-2013 Membership Fees

The 2012-2013 membership fees are as follows:

Swimmer: $54

Non-Swimmer: $16

Please note the above fees are comprised of the State and National portions only, and do not include any applicable Area fees. Please check with your area for further details on their fees.

Illustrated Guides for your Members (2012-2013)

The guides below can assist your members in completing their membership payments through the Member Portal. You may wish to print these off and distribute them, or refer members to this page before they complete their payment. If you wish to receive a soft copy of these guides for distribution via email, please contact Michelle Kelly (michelle.kelly@nsw.swimming.org.au or 02 9763 5833).

For Clubs With Single Membership Options Only

Multiple Single Memberships - Starting with New Member

Multiple Single Memberships - Starting with Renewing Member

For all Clubs

Single Renewing Member

Single New Member

Renewing Family

New Family

Clubs Online

All administrative tasks should be performed through the Clubs Online website. The Clubs Online URL has recently changed:

https://console.imgstg.com

Second Claim & Life Memberships

Second Claim members - are members who already have first claim membership with another club and who wish to join another club for purposes such as training and/or participating in club nights. They may have the opportunity to compete and participate in Club based activities, including Club Championships, but this is dependent upon the Second Claim Club's Constitution and By Laws. Generally, Second Claim members cannot vote at General Meetings of their Second Claim Club. Clubs have the right to charge a full or partial club fee to Second claim members.

Life Members -are members who have been nominated by their club committee to receive lifetime membership at no cost. The Life Membership only applies to the club that has awarded Life Membership. If a Life Member becomes a First Claim member of a different club where they have not received Life Membership, they incur the full Swimmer or Non-Swimmer membership cost.  If a Life Member joins a club as a Second Claim member they incur the club portion of that club’s membership fee.

If you wish to add or renew Second Claim or Life Members, please send an email to Michelle Kelly (michelle.kelly@nsw.swimming.org.au) requesting this. Second Claim and Life Members should only be added or renewed at the State level.

Screenshot Guides for Clubs Online Processes

1. Adding Another Committee Member as a "User"
2. Editing Club Contact Details
3. Hiding/Displaying Membership Options in the Member Portal
4. Viewing the Full Member Listing
5. Activating/Declining Memberships
6. Requesting/Approving a Transfer
7. Assigning Primary Members
8. Linking/Unlinking Members
9. Editing Membership/Subscription Types (club fee, membership name, description, editing receipt text etc.)
10. Setting up Family Memberships
11. Changing the Date Range for Viewing Membership Transactions
12. Performing a Refund
13. Sending an Email to your Members (Basic)
14. Creating an Email Template
15. Sending an Email to your Members (with Template)
16. Sending an Email to your Members (Member Query)
17. Uploading Documents to Clubs Online
18. Hyperlinking Documents (in emails, on your club website)
19. Uploading an Image to Clubs Online
20. Adding a Logo to your Emails
21. Exporting a List of your Members
22. Building a Member Query
23. Creating an Export Template

Putting It All Together

Some Clubs Online processes will require that you perform multiple steps. Follow the instructions below in the exact order listed.

If you would like to:

• Hyperlink (Attach) a document in an email to your members, follow guides 18 and 19
• Hyperlink documents to text on your club website, follow guides 18 and 19
• Link your families together, follow guides 8 and 9
• Add a logo in an email to your members, follow guides 20 and 21
• Send an email to your members on a regular basis (eg: a template), follow guides 15 and 16
• Figure out who in your club has their mailing list status set to NO before registration season, follow guides 23 and 22
• Email your primary members their login details for registration renewal, follow guides 15, 23, and 17
• Export specific details about your members, follow guides 24 and 22

If you have any questions, or require any assistance in getting your console ready for registrations this year, please feel free to contact Michelle Kelly on (02) 9763 5833, or michelle.kelly@nsw.swimming.org.au.